Preservation period of records at Branch Offices is as under -
1
Branch Office Account (Pa.6)
3 years after they are used
2
BO Journal (Pa-5), BO slips
3 years after they are used
3
Book of BO receipts (Ms-87(a))
2 years after they are used
4
Regd lists/Parcel lists/Mail lists
2 years after they are used
5
Invoices received from P.S.D
3 years.
6
BO Slips
2 years.
7
Order Book/Stock Book
To be destroyed after special permission from Divisional Head
8
Postman book (ms-87)
2 years
9
Book of postmarks
2 years
10
Depatmental Circulars
Permanent
11
Enumeration returns
5 years
12
Yearly Value Returns(YVR))
5 years
(Rule 21 of Branch Offices Rules)
Note: The records i.e Order book, Stock book, Postman book and Book of Postmarks should be destroyed by fire in presence of BPM or otherwise, in such a manner that they may not be used again. Other record should be torn up and sold as waste paper by BPM and credit sale proceeds to “UCR”.
1
Branch Office Account (Pa.6)
3 years after they are used
2
BO Journal (Pa-5), BO slips
3 years after they are used
3
Book of BO receipts (Ms-87(a))
2 years after they are used
4
Regd lists/Parcel lists/Mail lists
2 years after they are used
5
Invoices received from P.S.D
3 years.
6
BO Slips
2 years.
7
Order Book/Stock Book
To be destroyed after special permission from Divisional Head
8
Postman book (ms-87)
2 years
9
Book of postmarks
2 years
10
Depatmental Circulars
Permanent
11
Enumeration returns
5 years
12
Yearly Value Returns(YVR))
5 years
(Rule 21 of Branch Offices Rules)
Note: The records i.e Order book, Stock book, Postman book and Book of Postmarks should be destroyed by fire in presence of BPM or otherwise, in such a manner that they may not be used again. Other record should be torn up and sold as waste paper by BPM and credit sale proceeds to “UCR”.
